How to Log a Facility Invoice For a Treatment Done In a Facility?

Billing Guide
Last updated: February 27, 2024
EMR Billing
This FAQ goes over how to log a service entry at a location (like a school, daycare, headstart, etc.) that is billed directly to the facility (as compared directly to the insurance payer).

  • First go to Billing from the navigation menu on the left side of your screen. 
  • Next, click on "Add a non standard service entry" 
  • You will then be taken to the page (below). 
  • You can select the location the services are billed to, the service you provided (note: services rates do not require CPT codes), the date of service, units, and duration of the time being logged. You can also add any additional notes.  

Tips: 
  • If your practice bills time in and time out for a facility, you can set an hourly facility rate to have your therapists choose from. You can then have them add the total number of minutes completed while in the building. Example: I am a therapist working 7am-12pm. I will log 5 hours (5 hours x 60 minutes = 300 minutes) 
  • You can set up facility rates to include other billable items such a documentation or meeting time. 
  • Coming soon: the ability to set up pay rates for non-billable time 


Log a service entry



For practice owners:
Facility billing can be tied to a specific client or patient by changing your settings under your Organization Menu Settings. You can also require therapists to create a SOAP note for services required in a facility. 

Organization settings for facility invoices